We're Hiring! Marketing & Development Associate
JOB ANNOUNCEMENT
Marketing & Development Associate
POSITION PURPOSE
The Marketing and Development Associate and supports the work of both the Marketing & Communications and Development teams.
The Marketing & Development Associate contributes to the organization through marketing, communications, and development initiatives that are aligned with CMTM’s needs and strategic plan. Responsibilities include content creation, social media operations, web support, gift entry and donation acknowledgements, donation and sponsorship solicitation, data entry and analysis, and assistance with the logistics and promotion of major events. The role enhances philanthropic support, highlights community partnerships, and plays a vital part in conveying the impact of the Children's Museum & Theatre of Maine.
The Marketing & Development Associate reports to the Director of Marketing & Communications and the Development Manager, and is part of the Advancement Team. In addition to this position, the Advancement Team consists of the Executive Director, Director of Marketing & Communications, Development Director, Development Manager, and Marketing & Communications Coordinator.
POSITION SUMMARY
30% - Content Creation and Distribution
Generate and schedule brand-aligned content: Create social posts, blogs, reels, videos, and photos using tools such as a DSLR camera, Capcut, Sprout Social, Canva, InDesign, Photoshop, Illustrator, Squarespace and other approved applications.
Schedule and publish reviewed content: Post to relevant platforms, including CMTM social media channels, the CMTM Squarespace website, Google Business, community calendars, and others.
Community engagement: Monitor and respond to feedback from followers, members, and visitors online, coordinating with appropriate team members when needed (via Sprout Social, Google, CMTM’s social channels, and business listings).
20% - Web Support, Data Entry, and Analytics
Data Entry and Event Link Generation: Post events and museum visits from CMTM’s event database to the website (kitetails.org).
Web Support and Content Updates: Maintain and update content across CMTM’s digital platforms.
Mailing List Monitoring and Auditing: Regularly review and audit mailing lists to ensure accuracy and effectiveness.
Data Analysis for Marketing Campaigns: Analyze marketing data to track key performance metrics and marketing efforts.
Social Media and Online Engagement: Update and monitor data health and content across social media platforms and online business listings.
20% - Development Administration
Gift Entry and Acknowledgement: Manage the gift entry and acknowledgement process, including generation and tracking of all gift acknowledgement communications, both print and digital.
Refresh acknowledgement language on an annual basis and create customized acknowledgement language when necessary.
Data Entry and Health: Ensure accurate data entry into CMTM’s donor database, Altru, as well as One Cause and other relevant systems. Ensure data integrity while entering gifts, uploading documentation, and making updates to constituent records. Proactively perform data maintenance on a regular basis.
Archival of Donor Interactions: Enter communications with donors and prospects from Executive Director, Director of Marketing & Communications, and others as necessary into Altru.
Donor Relationship-tracking: Prepare and properly file invoices, sponsorship agreements, and other documents to maintain thorough records of donor relationships.
30% - Event Support and Other Responsibilities
Event Support and Promotion: Assist with the planning, promotion, and execution of events to ensure successful participation and engagement.
Assist with solicitation of auction items and event-related in-kind donations
Support event logistics, such as item pick-ups, auction website, data entry, etc.
Sponsorship and Donation Solicitation: Assist with solicitation and stewardship of sponsorships and donations, including in-kind donations, sponsorships of CMTM programs, Maddy’s Theatre season, and fundraising events.
CMTM Tours: Conduct tours of CMTM’s facility for donors, prospects, and select visitors as needed
Front-of-House Duties: Conduct floor checks, usher theatre shows, support facilities, support welcome desk greeting, and cover other support roles as assigned.
General:
Participate in various forms of professional development
Participate in annual reviews
Other Duties as Assigned: Perform additional tasks as identified by supervisors.
POSITION REQUIREMENTS
Education and/or Experience: A combination of education and experience supporting marketing, communications, and development efforts in a professional capacity.
Organizational and Communication Skills: Excellent organizational skills, as well as written and verbal communication skills.
Proficiency in Digital Tools: Experience with Google Workspace, Microsoft Office Suite, and social media platforms is required. Experience with design tools, such as Adobe Suite and Canva, is preferred.
Data Management and Analysis: Prior experience in data management or data analysis is a plus.
Nonprofit and Mission-Driven Experience: Prior experience in the nonprofit sector or with mission-driven organizations is a plus.
PERSONAL ATTRIBUTES
Energized and inspired by CMTM’s mission and values
Keen attention to detail
Team player with a strong capacity to work independently
Empathy, kindness, and commitment to creating a culture of belonging
Enthusiasm for new ideas, initiative, and a strong can-do attitude
Flexibility and willingness to take on new challenges
PHYSICAL DEMANDS OF WORKPLACE / ROLE
The position requires a combination of computer work, interpersonal meetings, and occasional event set-up and event staffing.
Work within a clean, well-lit, and well-ventilated facility.
While performing the duties of this position, the employee is regularly required to see, talk, or hear.
The employee is regularly required to stand; walk; sit; reach with hands and arms.
The employee must occasionally lift and/or move up to 30 pounds.
Ability to climb a ladder up to 12 feet preferred.
The noise level in the work environment is usually quiet to moderate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Organization reserves the right to change this position description and/or assign tasks for the employee to perform, as the Organization may deem appropriate.
SCHEDULE
Full-time, 40 hours per week Tuesday - Saturday 9:00am to 5:00pm with occasional event support in the evenings and on weekends.
COMPENSATION
$ 20.88 per hour plus $12,000 annual benefit pay, which can be used toward a cafeteria plan of benefits including health insurance (2 options, HSA available), dental insurance, vision insurance, life insurance, short & long-term disability, critical illness insurance, accident insurance, 403b (retirement) plan contributions, and/or HSA contributions. Benefit pay may also be taken as pay in lieu of benefits.
Additional benefits include:
annual free membership (for yourself or to give as gift)
monthly free admission passes
snacks, tea & coffee are available daily onsite
staff events such as outings, parties, and lunches
CMTM has an equitable system of pay that offers a base rate based on position, and incorporates longevity pay increases over time. This system is designed for equity and as such we do not have the ability to negotiate the compensation listed above.
HOW TO APPLY
Each applicant is required to email a resume, Museum & Theatre employment application, and letter of interest.
Museum & Theatre Employment Application
Applications accepted via email to hiring@kitetails.org
Application Deadline: December 7, 2026 or until a candidate is found
CMTM encourages candidates to apply even if they do not meet every single requirement above. At CMTM, we enjoy helping individuals grow professionally. If this role excites you and your past experience has some alignment with these qualifications, we encourage you to submit an application.
ABOUT CMTM
At the Children’s Museum & Theatre of Maine, we set the stage for every child to imagine and learn through play.
We value Belonging.
Everyone belongs at the Children’s Museum & Theatre of Maine. We believe each person has value and worth; we celebrate what makes each of us unique and what binds us together as a strong community
We value Play.
We embrace the power of play to build resilience, spark creativity, and ignite a child’s imagination. Play inspires our work, our physical spaces, our storytelling, and our learning experiences.
We value Community.
We center community in all we do. We strive to be an inclusive partner and resource in order to build strong, lasting relationships.
We value Curiosity.
We believe curiosity inspires children to explore, build empathy, and connect with others. Learning fueled by curiosity leads to a deeper understanding of self and the world around us.
We value Trust.
We provide safe, inclusive experiences and spaces to ensure that the community’s trust is earned and upheld in all that we do.
The Children’s Museum & Theatre of Maine is an equal opportunity employer.
We strongly encourage individuals of all backgrounds, identities, and experiences to apply. We do not discriminate based on race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability status, ancestry, marital status, veteran status, medical condition, or any other category protected by local, state, or federal law.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
We are committed to making our facilities and programs accessible and safe for all members of our community, staff, and volunteers. We are actively working to increase accessibility and usability of our website, building, and educational activities. Supervisors work collaboratively with employees to make accommodations and modifications to accommodate the employee’s needs, including physical changes, assistive technologies, accessible communications, and policy enhancements. In doing so, we adhere to the available standards and guidelines and, in many cases, go beyond the guidelines to uphold our philosophy that our staff should have a safe and welcoming work environment where they can learn and grow. For a full description of our facility’s accessibility, please visit: www.kitetails.org/accessibility